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Tenders and contracts

Current and prospective suppliers need to contact Bedford Borough Council for basic information. General enquiries should be directed to commercial.hub@bedford.gov.uk

Procurement can be defined as the act of obtaining or buying goods.

Devolved procurement structure

The Council operates a devolved procurement function.

Service Departments are responsible for day-to-day procurement, including:

  • tenders, requests for quotations and sourcing
  • raising purchase orders (POs) and resolving invoice queries
  • managing contracts and suppliers

The Commercial Hub team regulates procurement. This team also support Service Departments in securing best value from their procurement activity, and will also:

  • manage certain corporate contracts
  • provide management information on procurement expenditure and contractual commitments
  • analyse our procurement activity and identify potential cost and efficiency savings
  • manage development of procurement systems to increase efficiency and encourage competition for Council business

Helpful hints for tenders and contracts

  • Ensure that you supply all the details asked for
  • Ensure that your submission reaches us by the deadline via our e-tendering portal 
  • Study the entire tender document carefully and ensure that you meet all the requirements.
  • Use the pre-formatted tender documents we send you, rather than your own as it helps us in our analysis.
  • Contact the buyer if you have any queries about any aspects of the tender process.
  • Respond promptly to any requests for further information.
  • Look at the Official Journal of the European Union (OJEU) for tender advertisements.
  • Your tender is legally binding – you cannot alter your submission once received by the Council.
  • Don't expect special treatment – we treat all tenders equally.
  • Ask for a debriefing if your bid is unsuccessful.

Further details of our approach to procurement can be viewed at:

Learn more about public procurement and how to bid for public sector contracts by visiting GOV.UK's Sell goods or services to the public sector.

Contract register

Contracts Register January 2022 (Excel)