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Bids will be evaluated in accordance with the award criteria stated in the Invitation to Tender. Where appropriate, whole-life costs will be taken into account.
Service Departments will consult Commercial Hub concerning more complex contracts, and where bids are based on the supplier’s own contract terms.
If it seems that one or more bidders have misinterpreted the specification, Service Departments will consult Commercial Hub on whether all bidders should be provided with a revised specification and invited to revise their tender.
We are not bound to accept the lowest, or any, bid. If a contract is awarded, this will not necessarily go to the lowest-priced bid, but to the most economically advantageous bid.
All bidders will be notified in writing via the e-tendering portal, simultaneously and promptly, of the result of the award process.
For contracts with a value of over £100,000, a period of 10 days will ordinarily apply between notifying unsuccessful bidders and the successful candidate signing the contract.
All contracts will be in writing and will clearly state:
A bond is an insurance policy, under which the Council can claim for losses if the contractor does not fulfil a contract. Generally a bond will be required if:
A parent company may be required to guarantee a contract if:
Before engaging a consultant, a business case must be prepared for the Director or Assistant Director, specifying the required results or deliverables, and the schedule of fees to be paid.
Consultants will be selected in accordance with Contract Procedure Rules. The terms of any appointment shall be confirmed in a formal contract incorporating the agreed scope of the services to be provided. Consultants shall be briefed on the need to observe Contract Procedure Rules.
Consultants shall be required to provide evidence of, and maintain, professional indemnity insurance.